We’re heading into Spring now, and with it comes the beginning of “outdoor events season.” Whether it’s a tented event, under a pavilion, or out in the open air, weather is always a major variable. It’s usually the one thing nobody wants to talk about leading up to an outdoor event, as if the weather will hear you and spite your event. On the AV side, we always joke that we only bring tarps with us so that it doesn’t rain, because it only rains when you forget them.
For our third installment of the backdrop series, we’ll be taking a look at a few different scenic elements that will offer your stage design varying degrees of flexibility, functionality, and elegance. That is to say, the options here are much more customizable than colored drape alone, or even modular options which is mostly confined to the limitations of their framework.
When it comes to corporate conferences with heavy programming, there’s one factor that can easily derail even the most meticulous planning: timing.
The stage is often seen as the centerpiece of the evening, and there is any number of ways to create the aesthetic you’re looking for. From hard sets to soft, and ranging in production level from bat mitzvahs to the Grammy’s – your stage design can be as unique as your event. If you haven’t already, we recommend going back to read our first installment of the backdrops series: Colored Drape.
Among the many decisions to make when planning and designing an event, there’s one that anchors the entire aesthetic: what to do about a stage backdrop. Now, if money were no object, the end result could be as breathtaking as the golden chariots that guests rode in on. But naturally, budgets dictate prioritization, and typically the backdrop is lower on the list than sound, visuals, and lighting.
In our final installment of this series, we’re going to delve a little deeper into the specifics of webcasting. That is to say, if you’ve already gotten an understanding of webcasting and Hybrid Meetings, you’ve determined it’s right for your event, and you’ve already addressed the potential pitfalls, then it’s time to start fine-tuning!
Like with most project management, one key component to planning and executing a successful event is the ability to foresee potential pitfalls along the way. What’s caused others to fail before? Where are those bumps in the road that wait to derail all the time, money, and reputation that have already been invested? It can be a daunting task after all – managing something as unfamiliar as a foreign language, let alone recommending it to superiors.
As webcasting and the “Hybrid Meeting” become more prevalent in the event planning world, it’s increasingly vital for smart planners to know when the associated costs are justifiable, when they’re not, or even when to go with an alternative solution.
In recent years, new and developing technologies have changed how we think about events. From the experiential wonders of virtual reality, to the delightful absurdity of a silent DJ, the limitations of what we can see and hear at a live event are being continuously pushed. For the corporate world, these new technologies have opened the door to new platforms of efficiency and collaboration, creating a new kind of event entirely: The Hybrid Meeting.
It’s common sense. The venue seems to have everything you need at your disposal: the Food & Beverage, linens, tables, and the audiovisual. By pulling a bit more value from your venue, you can save 15-20% of your event budget. The reality is, you could be totally right. Modern, consumer-friendly AV equipment is now commonplace, spanning your wireless home sound system to the smartphone apps that we can control them with. Today, if you have enough time, a good system design, and a bit of tech know-how, you may just be in the clear. But before you arrive for set up, there are a few things to consider.