Corporate event planning can include a wide variety of event formats. There are social events like awards dinners, golf outings, and holiday parties; and then there are more goal-specific events like town halls, business updates, and investor presentations – just to name a few. Naturally, planning these different programs require attention to different sets of details. For the latter group, the ‘conference’ format is often a fire drill in efficiency – planners are tasked with providing the structure to maximize the content offered to attendees, and maintain control over virtually every minute of their day(s).
In our final installment of the venue series, we’ll talk about a category that is rapidly advancing within the events industry: the Conference Center. The blend of variables leaves it somewhere between the blank canvas of a hotel ballroom, and the unique nuances of somewhere less conventional, but they are never-the-less a completely viable option. While conference centers are not exactly new as a category, there are new players popping up in major cities that have begun to compete with hotels for the same programs – and they do so with a focus towards hospitality and cutting edge technology.
When it comes to designing a production, and especially in hotels, one question comes up often – “to hang it, or not to hang it?”
We started off this series taking a look at the process of planning an event in an unusual or an otherwise unconventional setting. While that may seem objectively like a loaded topic and a poor jump-off point, it was actually the best way to start off this series. The fact is, each unique space has nuances of its own, and it’d be impractical to cover every permutation. Learning where the consistencies between them lie is a major advantage to being efficient with your time, and it’s a sure fire way to get your planning off on the right foot from airplane hangar to craft beer brewery.
As technology develops, so do new windows of opportunity. For meeting and event planners, being cost effective at every avenue is a key function, and travel costs are often one of the biggest expenses to mitigate.
Where you’re hosting your event can say quite a lot by itself, as can how you’re delivering the messaging. Having these two elements work in harmony is key to creating a unified experience for all attendees; however, it’s the latter that must be shaped to fit the setting more so than the other way around; effective audiovisual production must be designed for each specific setting.
At the heart of audiovisual production, and indeed live events in general, there is a message that needs to be communicated. Whether it’s spoken word alone, performance based, or entirely visual, taking care of the delivery of the message is absolutely critical.
Warmer weather brings with it great opportunities for outdoor events; and nothing sets an imaginative evening aesthetic out in the open air quite like string lights. Serving both form and function,string lights – also known as bistro lights – provide both utility lighting for guests during evening events, and all while painting everything below in a soft, warm glow.
One thing that comes up time and time again that is generally misunderstood is the difference between a confidence monitor (or a Down Stage Monitor – DSM) and a teleprompter. A confidence monitor is usually a TV screen anywhere from 32” to 60” that sits on the floor at the foot of the stage, and allows presenters on stage to see what slide is on the screens without turning their backs to the audience.
What better to serve as the finale of our backdrops series than one of the most visually impressive options available: the video wall. In the world of AV production, the video wall is a hot commodity, and constantly developing. Its flash and impact are truly enticing, and it does act as a massive canvas for design to fit most aesthetics. Whether you’re trying to ‘wow’ your guests at a fundraiser in hopes that they’ll reach a little deeper into their pockets, or to fire up a national sales team to reach their goals in a new quarter – video walls are a potent option.